Template
Repair Request Letter
What it's for
A written request asking your landlord to fix a problem in your rental unit. It documents what's wrong and when you reported it.
Educational — information, not legal advice, and not attorney-reviewed.
When to use it
Use this when something in your home needs repair — like a leak, a broken appliance, a heating issue, or a pest problem — and you want a documented record of your request.
What to include
- Your name, the rental address, and the date
- A clear, specific description of the problem and where it's located
- When you first noticed the issue
- A request for repair within a reasonable time, as your state and lease require
- How your landlord can reach you to schedule access to the unit
- A note that you're keeping a copy of this request for your records
What to attach or keep
- Photos or videos of the problem, dated if possible
- Any earlier verbal requests or text messages about the issue
- Copies of related repair receipts, if you paid for anything yourself
- Notes on how the issue affects your daily life or health
Before you send
- Review your state's repair and habitability rules in the app before sending
- Keep the description factual and specific, not emotional
- Send it using a method that gives you proof of delivery, and keep a dated copy for your records
- Let Renter Shield generate and customize this letter, and track your landlord's response deadline
Renter Shield writes it for you.
Renter Shield fills in the details, tracks the deadline, and keeps a copy in your evidence vault — free to start.